Microsoft Teams

Teams is Microsoft’s own solution for online meetings, and is part of the Office 365 package. For those companies that already use Office 365 and are looking for an easy way to hold video conferences, chat and share files, MS Teams can be a good option.

Pros

  • Easy to collaborate in teams
  • Screen sharing
  • It is easy to share, back up and save files
  • Fast and sufficient help from online support
  • Integration of all Office 365 tools in one place
  • If software is already used at the company, it will be easy for participants to get started
  • No extra charge for Office 365 users

Cons

  • Requires that all participants have access to Office 365
  • Takes up a lot of storage space on your computer
  • Limited to 100 channels per team
  • Audio and video quality may vary

Zoom

Zoom is one of the most popular and widely used solutions for digital meetings, webinars and simple live streaming. They offer several options for different budgets and can handle up to 200 participants with unlimited cloud storage (in their large business plans).

Pros

  • Easy to use for both host and participant
  • Easy to reach from multiple platforms – laptops, phones and tablets
  • Easy to set up online meetings and invite participants
  • Safe – Zoom uses a variety of security features to make sure your meetings stay between you and your attendees
  • Options for webinars and livestreaming
  • Easy to integrate with other softwares
  • Free options with up to 100 participants
  • Easy screen sharing during calls
  • Online support
  • Easily record your meetings and webinars
  • Easy connection via URL

Cons

  • 40 minute limit on meetings in the free version
  • Costs money depending on how many features you want to use
  • Reports on poor video and audio quality at large meetings
  • Reports on bugs resulting in not all features being available during meetings, like “whiteboard”.

GoToMeeting

GoToMeeting has been around for a long time and is a popular choice for companies that work with video conferencing and digital meetings. They offer a 14 day free trial, after which they have a variety of options starting at $19/month.

Pros

  • Good overall audio and video quality
  • Screen sharing
  • Can be easily viewed on smartphones
  • Webinar and live streaming options with GoToWebinar
  • “Change presenter” feature – you can easily let someone else take over the meeting by making them presenter.
  • Connect via URL – you can easily reuse the same URL for different meetings

Cons

  • Not very user-friendly – can be difficult to use for new users
  • The download can be problematic and there are no alternatives to join from the cloud
  • The software looks different in different browsers
  • Has reports on losing internet connection without warning
  • Has reports of dropped participants during meetings

Join.me

Join.me is a free screen sharing and online meeting software that allows you to create a personal URL, customize your meeting background and maintain administrative control over your account. If you need more options and a greater number of participants, Join.me offers price plans starting at $10 per month and user.

Pros

  • User-friendly – even for new users
  • Screen sharing
  • Screen Recording
  • Reusable URLs
  • Inexpensive

Cons

  • The conference must be started before other participants can join
  • Only one account can control the meeting – no exchange of presenters during the meeting
  • The audio quality may vary

Google Hangouts

Google Hangouts is a free communications platform for phone calls, video conferencing and instant messaging for up to 10 users. One of the most unique features of Google Hangouts is that users can stream their video calls live on YouTube.

Pros

  • Free
  • User-friendly
  • Works perfectly with other Google tools and softwares
  • Can stream calls live via YouTube
  • Instant Messaging
  • Good quality of audio and video
  • Connect via URL

Cons

  • Only for small meetings – up to 10 participants
  • Can only send one document at a time
  • Users have experienced the software going offline without warning

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